Overview

This Employee Onboarding Policy outlines the procedures for integrating new employees into the company. The goal is to ensure a smooth transition, provide necessary resources and information, and help new hires become productive and engaged members of the team as quickly as possible.

Onboarding Policy

Steps Involved:

1. Account Setup:

• Add new employees to GitHub, Slack, and email.

• Provide proper permissions and add them to necessary systems and tools.

1. Orientation Meeting:

• Conduct a 60-minute meeting to review company guidelines, policies, and working methods.

1. Workspace Preparation:

• Ensure the new hire's workspace is ready, including any necessary equipment and supplies.

Responsibilities:

• CEO & Product Manager: Responsible for setting up new employee accounts and conducting the orientation meeting.

Improvement Mechanisms:

• Feedback Collection: New hires are asked to provide documented feedback via email.

• Continuous Improvement: Feedback is reviewed annually and used to make improvements to the onboarding process.

Documentation and Implementation

Current Status:

• Policy Review: Policies are reviewed and updated annually.

• Staff Awareness: All relevant staff members are made aware of the procedures through the onboarding process and an annual company call discussing policies and procedures.

Timeline:

1. Day 1:

• Welcome and Orientation Meeting:

• Conduct a 60-minute meeting to introduce the company, its mission, values, and culture.

• Review company guidelines, policies, and procedures.

• Explain the tools and systems used within the company.

• Team Introduction:

• Introduce the new hire to team members and key contacts.

• Provide an overview of the virtual workspace.

1. First Week:

• Initial Tasks and Training:

• Assign initial tasks and projects to help the new hire get started.

• Provide necessary training for tools and systems specific to their role.

• Check-Ins:

• Schedule regular check-ins to address any questions or concerns and to provide feedback.

1. First Month:

• Ongoing Support:

• Continue to provide support and guidance as the new hire becomes more comfortable in their role.

• Encourage feedback on the onboarding process to identify areas for improvement.

1. Feedback Collection:

• End of First Month:

• Request documented feedback from the new hire via email regarding their onboarding experience.

• Use this feedback to make improvements to the onboarding process.

Documentation

• Onboarding Checklist:

• Account setup (GitHub, Slack, email)

• Orientation meeting

• Team introduction

• Assignment of initial tasks

• Regular check-ins

Policy Review and Updates

• Annual Review:

• The onboarding policy is reviewed and updated annually to ensure it remains effective and aligned with company goals.

• Feedback from new hires is incorporated into the review process to identify and implement improvements.

Offboarding Policy

Steps Involved:

1. Credential Revocation:

• Revoke access to GitHub, Slack, email, and other company systems.

1. Exit Interview:

• Conduct an exit interview to gather feedback and discuss potential future contact.

Responsibilities:

• CEO & Product Manager: Responsible for revoking access and conducting the exit interview.

Additional Details:

• Knowledge Transfer: Efforts are made to ensure knowledge transfer and reassignment of responsibilities by planning for sufficient overlap time during offboarding.

Improvement Mechanisms:

• Feedback Collection: Departing employees are asked to provide documented feedback via email.

• Continuous Improvement: Feedback is reviewed annually and used to make improvements to the offboarding process.

By documenting and implementing this policy, we aim to streamline our onboarding and offboarding processes, ensuring a smooth transition for new and departing employees while continuously improving based on feedback.